Job Description

Job Description

Position Summary: The Finance Department at Tidal Basin, a leading emergency management consulting firm, has an opportunity for a Billing Specialist to join its Accounts Receivable team. The Billing Specialist handles client billings and related processing functions in the Finance Department and ensures timeliness and accuracy of invoicing in accordance with billing guidelines. This role offers a qualified individual the opportunity to join a great team with a supportive and encouraging culture. This role is in-office full-time at our Utica, NY location.

Job Duties and Responsibilities include:

• Collaborating with various teams to pull invoices together, maintaining detailed records, and resolving billing discrepancies.
• Ability to manually prepare invoice packages based on client specific requirements effectively and in a timely manner.
• Ensure invoicing is in accordance with client contract billing instructions and guidelines. (ex.: Time & Materials, Fixed Price, Milestone Based)
• Being able to prepare backup documentation/ supporting documentation to support the client invoice.
• Responsible for the timeliness and accuracy of billing in Sage Intacct and submission of invoices to clients.
• Track invoice status and follow up with contracting officers or clients to ensure timely payments.
• Collaborate with project control, contracts, and accounting departments to resolve billing issues.
• Maintain accurate and organized invoicing records for audit and reporting purposes.
• Monitor contract modifications to ensure proper billing alignment. (Billing rates, positions, NTE’s, etc.)
• Audit of imported billable time & expenses transactions and billing rates from time and expense system.
• Respond to client inquiries and communications in a timely manner.
• Assist with the application of cash receipts and maintain undeposited funds account.
• Various correspondence with project managers and clients related to authorization of bills and edits/adjustments.
• Support client accounts receivables and collection functions when needed.
• Assist with special projects as needed.
• Perform other duties as assigned.
• Complete all required compliance training on an annual basis.

Skills and Competencies:

• Reliability
• Demonstrated integrity and confidentiality.
• Ability to work independently and as part of a team.
• Strong interpersonal, analytical, and problem-solving skills.
• Ability to communicate effectively, verbally and in writing.
• Strong attention to detail and organizational skills.
• Ability to multi-task and prioritize multiple tasks.
• Understanding of government contracting
• Basic accounting knowledge is preferred.
• Strong computer skills with demonstrated proficiency in standard business software packages (e.g., Microsoft Office - EXCEL, Adobe Acrobat)
• Experience with government invoicing and contract management is often preferred.

Required Education and Experience:

• Bachelor’s degree in related field of study (Preferred)
• Minimum of 2 to 5 years of experience in accounts receivable department, working on client billings required. (Government invoicing experience preferred)
• Experience with Sage Intacct accounting software (Preferred)

The hourly range for this position is USD $21.00 to $25.00.

Job Description Disclaimer

This position description incorporates the job's core responsibilities. It recognizes that other related duties not specifically mentioned might also be performed and that not all responsibilities may be carried out depending on operational needs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability, or status as a protected veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Upon hire, secondary employment and other employment restrictions must be disclosed and approved.

Tidal Basin Holdco, LLC, and its subsidiaries and affiliated companies, are an Equal Employment Opportunity Employer

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