Job Description

Job Description

Executive Assistant to Founding Partner/CEO, Global Advisory Firm, New York, New York, Midtown, Hybrid

Our client, a prestigious geopolitical advisory firm, based in London with an office in New York City, midtown is seeking an Executive Assistant “right hand” to support the Founder/CEO. This is a high-profile role with a well-known global figure in his circles. This is dynamic role for a candidate who thrives in a fast-paced environment and understands the “high touch” needed to support a very busy, high- level environment with a hospitality mentality. The ideal candidate has supported a c-suite executive for at least 5 years, preferably in a global firm. This is a hybrid role, 4 days in their satellite office in midtown. The CEO is re-locating from London to New York City. An interest in international relations a PLUS.

A bout the Job:

• Provide very high-level “high touch” administrative support to CEO, including complex calendar management, setting up in-person and video meetings and prioritizing shifting demands.
• Manage and the CEO’s email inbox, flagging critical matters and drafting correspondence as needed
• Manage domestic and international travel arrangements for the CEO including detailed itineraries and follow-up to make sure all trips run smoothly; experience handling detailed global travel a MUST
• Act as liaison with internal stakeholders and clients; get to know and manage key contacts with grace and diplomacy
• Organize internal and external meetings, in-person and Zoom including any needed materials
• Provide research to the CEO so he is prepared for all meetings, internally and with clients
• Handle all expense reporting
• Plan events, dinners and other offsites
• Some personal support; run errands
• Ad hoc projects

About You:

• Minimum 5 years of experience as an Executive Assistant to a high-level c-suite executive preferably at a small global firm. An interest in international relations a PLUS
• Bachelor's Degree
• Professional, proactive, and polished with exceptional communication and interpersonal skills.
• Detail-oriented with strong organizational and time management capabilities.
• Discreet, reliable, and capable of handling confidential information with discretion.
• Highly proficient in Microsoft Office Suite; excellent PowerPoint skills.
• A true team player that understands how to support with a “high touch” hospitality mentality

Competitive Base Salary, Plus Discretionary Bonus, Comprehensive

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