Job Description
Job Description
Job Description
Benefits:
- 401(k)
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Flexible schedule
- Free food & snacks
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Position Summary:
Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), a premier personal injury law firm, is seeking a dependable and detail-oriented Office Assistant Mail & Records Clerk to manage incoming and outgoing mail, assist with case-related documentation, and provide general office support. This role is essential in maintaining timely document flow and helping ensure that our legal team has accurate and organized records.
Key Responsibilities:
Mailroom & Document Handling
Sort, scan, label, and distribute all incoming physical and electronic mail
Prepare and send outgoing correspondence via USPS, FedEx, and courier services
Track and log mail received and ensure prompt routing to the correct staff or department
Scan and upload legal and medical documents into the case management system (Litify)
Maintain organized digital and physical filing systems for case-related mail and records
Clerical & Administrative Support
Deliver documents between departments, attorneys, or external locations as needed
Assist in assembling and preparing case files for internal review or legal proceedings
Perform photocopying, labeling, and filing of documents with strict attention to detail
Support the records team with retrieval and file management
Maintain cleanliness and organization of mailroom and supply areas
Office Logistics
Monitor mail supplies and alert supervisor when reorders are needed (e.g., envelopes, labels)
Ensure mailing equipment (postage machines, scanners) is functional and report maintenance needs
Assist with basic office errands and tasks as requested by administrative leadership
Qualifications:
Prior experience as a mail clerk or in an administrative office support role preferred
Familiarity with scanning, labeling, and file naming conventions in a legal or medical office
Basic knowledge of Microsoft Outlook, Word, and scanning software
Strong organizational and time management skills
Ability to lift boxes or mail bins (up to 25 lbs) and remain on feet for extended periods
Must be reliable, punctual, and detail-focused
---
Core Competencies:
Accuracy and attention to detail in repetitive tasks
Professionalism and discretion when handling sensitive legal documents
Dependability and ability to follow through on daily task lists
Willingness to support a collaborative team environment
Compensation & Benefits:
Competitive hourly wage based on experience
Employer-paid health benefits
Paid time off, sick leave, and observed holidays
Supportive team culture with potential for internal growth
Job Tags
Hourly pay, Work at office, Flexible hours,